RECORD OF MEETING OF SALHOUSE VILLAGE PARISH PLAN STEERING GROUP
held at Jubilee Hall on Tuesday 18^th July, 2006 at 7.30pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Julie Bendy (JB) Secretary, Michael Jordan (MJ) Displays, Robert Cooper (RC), Ann Prestwood (AP), Kerry Robbins (KR), Colin McCormick (CMcC), Jenny Rose (JR),

Apologies for Absence: Tim Nelson (TR), Gerry Crombie.

APPROVAL OF MINUTES:
There were no comments or changes to the minutes of the previous meeting. RC proposed their approval, MJ seconded. Minutes approved.

Awareness Day:
PG expressed her delight at the success of the Awareness Day, thanked the SG members for their hard work and stated that all the feedback from villagers has been very positive. She has thanked WI members personally for their contribution to the success of the event. Reports have been emailed to SG members with a synopsis of the comments and suggestions received and a report on the Post Code areas of the village, which were represented on the day, will follow.

Actions:
Post Code information to SG members. PG

Working Group Presentations:
As all efforts since the last meeting have been concentrated on the Awareness Day there were no WG presentations.

Working Group Process
PG informed members that the WGs will, between now and end of November, work towards producing their report and more co-opted members should be recruited to enable the information gathering process to expand further into the community. Co-opted members will not be required to attend all WG meetings.

It will now also be necessary to keep a formal record of WG meetings; record to be e-mailed to Chair and Sec after each meeting (or hard copy, as applicable). Financial provision will be available to meet the cost of open meetings if WG chairs feel they are necessary.

Open Meeting
It was noted that many villagers had asked for an annual open day and it was suggested that we have a mini open day, possibly at the end of February, when villagers could have a last chance to give their opinions. It might be an opportunity to give a summary of anything which has already been achieved, the issues which have already been raised and the issues likely to be listed in the action plan. It was proposed that the draw for the Questionnaire prize should take place on this day.
MP said that notification of this could go into the November Saga and the event will be discussed in more detail at future meetings.

INFORMATION TECHNOLOGY
MP stressed the need to start on the questionnaire as soon as possible. PG said that initially two people would use the software.

Action:
Produce example questionnaire by next meeting PG, MP

VILLAGE QUESTIONNAIRE
WG chairs were asked to provide 6-8 headings (and issues arising from these) from subjects raised at the Awareness Day. It was suggested that an insert or separate section should be incorporated into the main questionnaire to gather the views of young villagers. It was felt that this would be the most efficient and cost effective method as no provision has been made in the budget for a separate youth questionnaire. Members were asked to consider this before the next meeting. MP confirmed that there will be one questionnaire per household which will require information about the number of residents per household and their age groups.

Action:
Consider options for youth questionnaire All
Test software PG, MP

QUESTIONNAIRE PRIZE
It is hoped to provide at least three prizes and one prize is already on offer of a day out on a Broads’ cruiser. PG hopes to persuade one or two local businesses to provide a prize.

Action:
Give ideas/take advantage of any opportunity to procure 2 suitable prizes All

DATES OF PROLONGED ABSENCE
PG reminded the SG that there is a danger that, with summer holidays looming, the PP process could lose momentum and that it is vital to maintain the excellent team spirit and to offer mutual support in the WGs. With good communication, and with everyone taking on their fair share of work, while covering for absences, the timetable could be met while everyone still enjoyed the summer.

Action:
Continue to notify absences, by email if possible, to JB or MP All

WAYS OF KEEPING VILLAGE INFORMED
Copies of record of last meeting are displayed in Jubilee Hall, The Bell and on the village website. PG reports progress at Parish Council meetings and will investigate publicity in the press. A request was made for more photographs of the Awareness Day to be put on the website.

Actions:
More photographs of Awareness Day for website MP
Investigate press publicity PG

COMMUNICATIONS BETWEEN SG, WGS AND CO-OPTED MEMBERS.

Action: Ongoing
All members to copy correspondence to PG, MP and JB and major issues re co-opted members to JB. Financial matters should be discussed with AM………All

YOUNG ADULTS FORUM:
John Regan is to be contacted to arrange a date for the Young Adults Forum. WG members were asked to send ideas for discussion topics to AP. It was suggested that a relevant question would be ‘would they like to work or live in Salhouse’.

Action:
Contact AP with ideas re topics for Young Adults Forum All
Contact John Regan AP

WALKABOUT.
PG stated that this would be an opportunity for WG members to look at aspects of/and features/buildings in Salhouse which could be considered noteworthy of protection and also to consider the history of the village. It must include Station Road area. A co-opted member from each group can be invited. RC suggested the walk should include Salhouse Hall. It was agreed that at least 2 walks should be done, in Aug and Sept. It was also suggested that a winter walk should also be made as different issues might arise. The first walk is proposed for Monday 7^th August at 6.30pm, date to be confirmed.

FINANCE.
AM informed the members that £539.31 has been spent so far. Stationery and photography budgets are ½ and 1/3 spent respectively. Publicity and prizes were not within budget but this is not foreseen to be a problem. He raised the question of what happens to the interest being earned on the Parish Plan funds. Note was made to ask the Parish Clerk. AM requires hours worked from 9^th June for all members.

Action:
Submit hours worked since 9^th June to AM asap All
Contact Parish Clerk re Parish Plan monies interest PG

Sec’s note: The Parish Clerk will transfer monies into an interest bearing account.

ANY OTHER BUSINESS.
PG stated that the Local Development Framework is now in the planning consultation process and that the Parish Council Chairman has asked for a joint meeting of members of the Parish Council and of the Parish Plan SG to discuss and fill in the Core Strategy questionnaire. The first meeting will take place on Tuesday 25^th July. PG, MP, JR and MJ to attend.

DATES OF NEXT MEETING.
Tuesday 15^th August at 7.30 in Jubilee Hall.

^Top
 

Village Information | Salhouse Broad | Photo Gallery