RECORD OF MEETING OF SALHOUSE VILLAGE PARISH PLAN STEERING GROUP, THURSDAY 23rd OCTOBER, 2007

Record of Meeting of Salhouse Village Parish Plan Steering Group
held at Jubilee Hall on Thursday 23rd October, 2007. The meeting commenced at 7.35pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Colin McCormick (CMcC), Julie Bendy (JB) Secretary, Robert Cooper (RC), Gerry Crombie (GC), Kerry Robbins (KR), Jenny Rose (JR).

Apologies for Absence: Michael Jordan (MJ) Displays, Tim Nelson (TR), Ann Prestwood (AP),.

APPROVAL OF MINUTES:
There were no comments or changes to the minutes of the previous meeting. JR proposed their approval, GC seconded. Minutes approved.

ACTIONS ARISING:

    1. Hours. Members were reminded that a record of itemised hours for SG and WG co-opted members must be maintained and sent to AM.   ALL

    2. Meetings with local landowners – ongoing………AM

    3. Mini playgroup information. This group will be reformed and is awaiting an Ofsted report in November. There is no sign of the Pram and Pushchair club restarting………Item closed

    4. Printing Costs – ongoing…..MP.

Actions:

  • Itemise hours for AM.. …All

REPORTS TO EXTERNAL BODIES.

  • Highways Strategic Appraisal. This report, forwarded to NCC on 12th September, was sent as a hard copy with a CD containing photos linked with the text. Their response has been very positive and they have offered further meetings. 2 copies of the report will be handed over to the Parish Council before the next PC meeting.
  • Footpath Report. This was dispatched to NCC today, 23rd Oct, using the same format as the Highways report. Two copies will be handed over to the Parish Council within the next 2 days and the Footpath 14 annex has also been incorporated into the Highways Appraisal because of funding issues. NCC will include this footpath into the County’s maintenance schedule from October to see if this encourages extra usage.
  • Conservation Area Report. It is hoped to produce a report within the near future. It will concentrate on Conservation area boundaries and also the reinstatement of ENV8 status to try to provide the village with protection from development.

    • Actions:
  • Conservation Report to be completed and despatched……………………………… .MP, JB, PG
  • Highways Strategic Appraisal and Footpath Report to be handed over to PC…………………PG

    • QUESTIONNAIRE PRIZES

    A lengthy discussion regarding the 3 prizes yet to be claimed resulted in a proposal to write to the donors asking if they would be happy for the prizes to be raffled again. Proceeds from the raffle could go to local charities, yet to be agreed. All reference to the unclaimed prizes will now be removed from the web site as the period for claims has formally passed.

    Proposed: GC, Seconded: AM. A vote was taken and members agreed to the proposal.

    Actions:
    Co-ordinate contact with prize donors       JB

    PARISH COUNCIL COMMUNICATIONS WORKING PARTY
    Meetings have been held to discuss issues which have been raised. CMcC told members that before communications between the Parish Council and the village can be improved it is first necessary to look at the way the Parish Council communicates within itself. Work is ongoing to overhaul Council procedures.

    WG REPORTS.
    Lifelong Learning.     The 2nd draft of the final WG report, together with a draft Action Plan, has been completed.

    Community Services. 2nd draft completed. Comment, photographs and graphs are still to be submitted.

    Transport, Highways and Village Infrastructure. 2nd draft completed. Comments, photographs and graphs are still to be submitted.

    Recreation and Leisure. 2nd draft completed. Comments, photos and graphs are still to be submitted. A meeting took place between volunteers and youth workers and, as a result, a committee will be formed to set up a youth club in the village. An afternoon tea for retired villagers will be held tomorrow, 24th Oct.

    Communications. 1st draft awaited. Work ongoing.

    Business and Tourism. The 2nd draft is complete.

    Planning, Conservation and Environment. 1st draft awaited. Work on this report has been delayed but a WG meeting will be arranged to expedite the first draft.

    All reports will need to be linked to produce the final document. Any duplication needs to be addressed and altered reports will be returned to WG chairs for validation.

    Work will also commence on the other areas of the Final Report.

    VOLUNTEERS MEETING
    A meeting will be arranged, probably in the New Year, to allow interested villagers to get together in the hope that new groups/clubs will be formed.

    JR and KR will organise the event for a Saturday afternoon in the Memorial Hall and will contact those who have already expressed an interest. RC and GC also volunteered to help.

    JB will forward the 5 activities in which most interest was shown to JR. Publicity can be provided through SAGA.

    Actions:

  • Forward activity and volunteers details to JR JB
    •

    FINANCE REPORT.
    AM presented a printout of the Parish Plan finances to date and currently the project is within the amended budget.

    ANY OTHER BUSINESS.

    1. It was noted that any statistics quoted in the final report will be updated before printing and stated as accurate at time of printing.

    2. KR represented the SG at a School and Community meeting at Salhouse School. It was suggested to the School that as Phase 3 of the proposed school extensions is set to include a sports hall, it might consider a joint venture with the village for the sports hall, with the object of shared usage. This would accord with the stated wishes of some households, in the Questionnaire, for such a facility in the village.

              3. SAGA date for final copy submission is 9th November.

    ITEMS FOR AGENDA NEXT MEETING.
    None offered.

    DATE OF NEXT MEETINGS.
    Thursday 15th November at 7.30 in Jubilee Hall.

    The meeting ended at 21.00.

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