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Salhouse Parish Plan
Record of Meeting of Salhouse Village
Parish Plan Steering Group
held at Jubilee Hall on Thursday 18th May, 2006, at 7.30pm.
Present:
Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew
Musgrave (AM) Treasurer, Julie Bendy (JB) Secretary, Michael Jordan (MJ)
Displays, Gerry Crombie (GC) Displays Deputy, Robert Cooper (RC), Ann Prestwood
(AP), Jenny Rose (JR).
Apologies for Absence:
Kerry Robbins (KR), Tim Nelson (TR), Colin McCormick (CMcC)
APPROVAL OF MINUTES:
Pat Gallanders (Chair) asked for any
comments or changes to the minutes of the last meeting. GC proposed their
approval, AP seconded. Minutes approved.
ACTIONS ARISING:
Photographic material:
MJ has made no progress so far in sourcing photographs but will try Google and
Norfolk County Council overview of village for material. MP suggested NCC
library which he has used for village website (acknowledgement of source
obligatory). Other sources suggested were Norwich Archives, The Bell’s
collection of local photographs and Roy Bullers who co-ordinated an exhibition
in the old Village Hall. GC has been taking photos of the village and AM has a
1940 ‘25 inch’ OS sheets of Salhouse. It was hoped that old maps and photographs
would lead people into talking about aspects of the village in which they are
interested.
The Parish Council has ordered LAMIS software which will enable maps to be
produced and copies of discs can be sent to WG Chairs.
Action:
Bring maps to next meeting.
AM
Research Archives,
talk to Roy Bullers and provide list of available photos.
MJ
Provide
list of photos required to illustrate WG topics
All WG Chairs
Source display boards
from Rackheath Church (6x4) AP
Source display boards
x 18 through Richard Squires (3x2). Flip charts to be ordered the week before
the Awareness Day. PG
Working Group Presentations:
Planning and Conservation:
No presentation as KR absent but a meeting between PG, MJ and JR has been
held to discuss relevant material.
Co-opted member - Neil Whitton
Lifelong Learning and Education:
Preliminary letters to local schools and Adult Education Dept have been
followed up. A visit was made to Salhouse School and teacher Suzi Collins
has agreed to help in an advisory capacity. Contact will be made with
Jubilee Hall users, playgroup, and Adult Education classes to gather
information and a meeting will be held to discuss the next steps. Co-opted
members: Joy Crombie, Neil Whitton and Ginny Clarke.
Recreation and Leisure:
A meeting was held to discuss the scope of the WG subjects. It was decided
to contact community groups asap and to arrange meetings with them in the
future. Letters and emails had been sent out and several replies have been
received. Information gathered will be used as a framework for the WG
consultation. GC has also taken 50 photographs of footpaths/pavements
illustrating condition and will take more photos from Church tower. GC
suggested a photographic display at Awareness Day so that people could take
a ‘virtual’ walkabout of the village without leaving the Jubilee Hall.
Co-opted members: Joyce Newstead, Senior Citizen representative.
Charlotte Chandler, Teenage representative.
Gillian Playford (WG secretary)
Ginny Clarke
Transport and Infrastructure:
Contacts have been made with the major providers although a reply is still
awaited from ‘one’ Railways. The WG will carry out a traffic survey in the
village and put relevant questions to Norfolk County Council re Northern
Distributor Route. Items to be included are roads and footpath maintenance,
provision of facilities and road safety. Contact will be made with Highways
engineers and Norwich Airport will be contacted re increased overflying of
village and air traffic patterns. Salhouse School Traffic Plan will also be
studied. Utilities and telecommunications companies have been contacted and
it is thought that Broadband and mobile phone providers should be included,
also TV and radio services for now and future.
MP noted that one common area with other WGs is Police and it was suggested
that one meeting with PC Taylor (or a higher level officer) and the WG
chairs would be a good idea.
A WG meeting will be arranged on CMcC’s return and others will be co-opted
onto the group. MP feels that the WG is now in a position to start
collecting information. Overlaps noted with other WGs include traffic and
vandalism.
Co-opted member: Ian Gregory
Community Services:
A meeting was held to discuss the subject areas to be addressed by the WG.
It was decided to co-opt two further members. Service providers were
discussed and a list of contacts developed. Important items included health
services available at present. Emergency services response times are to be
elicited by this group (overlap may occur with Transport and
Infrastructure). Recycling will be incorporated into this WG also. Contacts
will be made with religious denominations and attempts will be made to find
out if the poor access to All Saints Church contributes to the small
congregation
Co-opted members: Joan Gregory, Fiona Middleton and Ginny Clarke
:
AM has identified 18 commercial businesses (including a radio station) in
the village, but has excluded small businesses of only 1 person. After
receiving a copy of a business questionnaire from another parish, AM put
together a questionnaire and sent it out; to date 2 have been returned. A
covering letter also offered a meeting. A request has been made to John
Fielder and Trevor Mallett to assist and replies are awaited. AM received a
phone call from Henry Cator and a meeting will be arranged to talk about the
PP. PG will also attend. The farmers of the land around Station Road have
not yet been identified.
Action: Send copy of this update to JB
AM
Village Awareness Day – Ideas
Photographs and Walkabout were discussed earlier
in the meeting. Other ideas included Treasure Hunt – perhaps this could be done
via the photographs displayed on the day, a video of the village running
throughout day, slide show of village’s good and bad points, a model of village
and displays to support WGs, display boards behind WGs with banners, maps with
pins available for people to mark areas of likes and dislikes together with
suggestion box for village comments. Planning for Real, which involves a map on
which ideas are marked and people are then asked why they want the change, was
discussed but this requires specialised training.
GC expressed concern that people might not return
the proposed questionnaire if they had already given their views at the
Awareness Day. PG said that it was important therefore to explain the importance
of the questionnaire to people which, together with the WG consultations and
Awareness Day discussions, would provide much of the substance of the Parish
Plan.
MP stressed that WG members should have a wide
range of questions to ask at the Awareness Day and should purposefully engage
villagers in conversation. PG suggested producing a list of topics to ask
everyone what they want for their village over next 10 years and their
likes/dislikes. Refreshments have been arranged for the day.
Advertising for the Awareness Day includes signs
on sticks required outside Jubilee Hall and the grass verges leading into
village. (Thurs and Fri before day).
Decisions:
It was decided that the following would form the
basis of the Awareness Day.
Display boards under WG
headings
Photographs
Display winning art work of children’s competition
Computer slide show/big screen
Headline captions
Historical maps of the village
Maps of the village showing development boundaries and
Conservation Area
Pins for maps to indicate issues within the village
Aerial photos if possible
Likes/dislikes display
Q/A sheets for use by WG members
Suggestion box
Provide info flyer at door
Refreshments
Actions:
Identify and provide photos for WGs to
display All
Produce plans for WG
displays All WG Chairs
Obtain winning art work from Salhouse School for display
GC
Work with all members
re computer display MP &MJ
Provide ideas for
headline straps All
Distribute LAMIS and
source maps from Richard Squires PG
Identify questions for
use on the day All
Work on introductory
flyer PG
Source advertising
boards and suggestion box PG
Co-ordinate stationery
requirements JB
Village Questionnaire – Decision on Compass:
MP told the group that he had
investigated two affordable, available software packages, one from Gloucester
University and one from Leeds University. Spixworth and Catton parishes had used
the Gloucester package and experienced problems. Compass software (from Leeds)
is a ’10 user’ licence version enabling several people to analyse the results.
It provides up to 400 pre-set questions for selection in addition to questions
specific to Salhouse and, when the results are fed back into the software, the
data can be displayed as graphs. MP has investigated the possibility of
producing our own questionnaire software but feels that it would be too complex.
The price of the package has been halved and is now £137.50 +VAT. As support is
being reduced for this software Leeds University confirms that they are not
aware of any known problems with Compass.
MP proposed purchase of Compass. MJ seconded and
the purchase was approved.
Action:
Ask Parish Clerk re process for order MP
Liaise with AM re Purchase Order
MP
Sec’s Note:
Parish Clerk will process order.
Competitions
A formal letter had been sent to
Karen Dukes at Salhouse School requesting the children’s participation in the
Parish Plan in the form of a competition. She has kindly agreed to this and some
classes are already working on drawings of their likes and dislikes in the
village. It was felt that we need to know how many classes and the age groups
involved. Prizes were discussed and AM felt sure that we could afford suitable
prizes such as colouring pencils, book tokens etc. The winners’ works will be
displayed at the School Fete on 24th June and it is hoped to display
as many entries as possible at the Awareness Day. JB agreed to represent the
SPPSG at the School Fete and RC and JR offered to attend if they had no other
commitments.
It was felt that it was too late to organise a
photographic competition and disappointment was felt that the Jubilee Hall User
Group Promotion event has been cancelled due to lack of support as that would
have been an opportunity to publicise the PP.
Action:
Find out how School
competition is organised ie how many age groups involved and liaise with AM re
costings AP
Source suitable prizes
and liaise with AP GC
Sec’s Note:
The School competition will be
divided into two categories – Infants and Juniors – and there will 3 prizes for
each category.
Dates of Prolonged Absence
The importance of members notifying dates of
absence over 5 days was stressed as we have a very tight schedule until the
questionnaire is distributed.
Action:
Notify absences by email if possible to JB or MP
All
School Fete
This was covered during the course of the
meeting.
WAYS OF KEEPING VILLAGE INFORMED
The methods to be used are:
Using PP pages on Website (with record of
meetings posted)
Obtain permission to use Jubilee Hall notice board where minutes can be posted.
Saga magazine.
Updates at Parish Council meetings.
Obtain permission to place copy of minutes in The Bell near daily newspapers.
Actions:
Request minutes to be
posted in Jubilee Hall AP
Action copy for pub
JB/PG
Provide copies
JB
COMMUNICATIONS BETWEEN SG, WGS AND CO-OPTED
MEMBERS.
Action:
All members to copy correspondence to PG,
MP and JB and major issues re co-opted members to JB. Financial matters should
be discussed with AM………All
WALKABOUT.
It was decided that this could be
done at any time, possibly best in early September between the Awareness Day and
Questionnaire. A decision was deferred until the next meeting.
FINANCE – REPORT.
AM produced the Parish Plan Accounts which were self explanatory. PG had
confirmed that the BDC Small Grant application (£500) is being processed and
that we have scored enough points to qualify for it. Sally Hoare, BDC, is
optimistic that we will receive the grant. AM was optimistic that the accounts
would balance.
AM queried the ‘people time’ costings on the
original budget. PG said that we have to justify these notional costs and that
members need to keep a record of their time spent on the PP.
Action:
Keep a record of all time spent on SG and WG
meetings and also formal meetings with WG contacts
All
ANY OTHER BUSINESS.
Youth Forum:
AP said that a meeting, hosted by
John Reagan, was being arranged in The Bell at which young people can
participate in the PP process. Feedback from WG Chairs, in the form of topics
for discussion, is needed.
Action:
Contact AP within the next week with ideas re topics
for Youth Forum All
ADDITIONAL ITEMS FOR AGENDA OF NEXT MEETING.
Discuss incentive prizes to encourage
return of Questionnaire
Walkabout
DATES OF NEXT MEETINGS.
Dates to be confirmed:- 8th and 29th June, 7.30 in Jubilee
Hall
Action:
Members to advise Sec of availability by
Thursday 26th at latest All
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