DRAFT RECORD OF MEETING OF SALHO

RECORD OF MEETING OF SALHOUSE VILLAGE PARISH PLAN STEERING GROUP, THURSDAY 23^rd AUGUST, 2007

Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Thursday 23^rd August, 2007. The meeting commenced at 7.30pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Julie Bendy (JB) Secretary, Ann Prestwood (AP), Robert Cooper (RC), Gerry Crombie (GC), Jenny Rose (JR).
Apologies for Absence: Andrew Musgrave (AM) Treasurer, Colin McCormick (CMcC), Michael Jordan (MJ) Displays, Kerry Robbins (KR), Tim Nelson (TR).

APPROVAL OF MINUTES:
There were no comments or changes to the minutes of the previous meeting. JR proposed their approval, RC seconded. Minutes approved.

ACTIONS ARISING:

1. Hours. A record of itemised hours for SG and WG co-opted members must be maintained and sent to AM.

2. Meetings with local landowners – ongoing.

3. WG reports – see relevant para below

Extra copies of full report. MP has discussed this issue with the printers who will process the document in a digital format enabling extra copies to be printed, if necessary, at the same cost as the first batch. This will also enable the document to be put onto the website in a PDF format.

Mini playgroup information – ongoing.

Actions:

Itemise hours for AM ........................All
Meetings with landowners ……………AM
Mini Playgroup information ………......AP

PRIZES

There are 3 prizes yet to be claimed. This has been advertised on notice boards and the website; the Parish Clerk has been emailed to ask her to place notices on the new notice boards. This will be discussed at the next SG meeting if they have not been claimed.
NB. Flyers have been placed on the new notice boards by the Parish Clerk.

REPORTS TO EXTERNAL BODIES.

Highways Strategy Appraisal. This contains a full strategic appraisal of traffic and highways issues in the Parish of Salhouse and will be submitted to NCC, as soon as possible. This will be critical for the proposed NDR and existing HGV route. It will be an annex to the Parish Plan report. Target date 12^th Sept.

Recreation & Leisure - Footpath Report. The report on the Station Road/Hall Drive footpath walk with Mr Peter Barber is nearly completed. It will be sent to NCC, incorporated into the Highways report (linkage to Safer Routes to School). It will be an annex to the Parish Plan Report. Target date 20^th Sept.

Conservation Area Report. This has been delayed in the absence of KR but PG hopes to have it completed in the near future. It will be an annex to the Parish Plan report. Target date 12th Oct.

Actions:
Reports to external bodies to be completed and despatched………………….MP,JB,PG

PARISH COUNCIL COMMUNICATIONS WORKING PARTY

Meetings have been held and RC has requested that a recommendation is made to increase the frequency of Parish Council meetings, ideally to 4 weekly intervals (or maximum of 5 weeks) instead of the present 6 week interval. PG will contact CMcC by e-mail to add this suggestion.
NB. CMcC has noted the added recommendation.

Actions:
Contact CMcC regarding Parish Council meeting frequency PG

WG REPORTS.

Lifelong Learning. The 2^nd draft of the final WG report is underway. Insertion of comments and photos to support text and highlight issues was discussed. More information can be gathered after the commencement of the new school term.

Community Services. Comments and photos (as above) are still to be collated.

Transport, Highways and Village Infrastructure. MP is nearing the end of the main WG report (photos still to be decided). The Strategy Appraisal is nearing completion and photos have been compiled.

Recreation and Leisure. Revision of the draft report is still ongoing and further comments and photos are yet to be decided. The report to NCC re Station Road footpath is nearing completion.

Communications. This will be compiled in the near future.

Business and Tourism. AM is away.

Planning, Conservation and Environment. KR is away. PG is working on the report.

PG noted that the report stage of the Parish Plan has involved a large amount of hard work but the reports are now beginning to reflect the year long consultation process. However, due to unforeseen absences and other events, keeping to the schedule was becoming increasingly difficult.

The report to the Parish Council will be a text only version which includes a draft action plan. A SG meeting will be held prior to this to allow all members to read and discuss the document.

PRINTING COSTS.
MP confirmed that these are still in the region of the received quote. No VAT will be charged. The final cost will depend on the number of pages per copy and copies required. Printing will be carried out on a digital machine so that extra copies will be at a set price.

Actions:
Decide on exact required number of copies for 1^st run of formal report PG, MP

FINANCE REPORT.
No finance report was available as AM is away.

ANY OTHER BUSINESS.
It is hoped to get the basic format of the report to the Parish Council by 31^st October but this timescale might change to ensure that the SG has time to ensure accuracy of the document. Unavoidable absences have meant that some WG reports will not be completed within the desired timescale. It is expected that the deadline for printing will be no earlier than 15^th January, 2008.

The suggestion of a volunteer day/evening will be discussed at the next meeting. It was felt that this might be best served by it being incorporated into the Christmas Fayre or a Parish Council event.

ITEMS FOR AGENDA NEXT MEETING.
Suggestions for volunteer day/evening.

DATE OF NEXT MEETINGS.
Tuesday 23^rd October at 7.30 in Jubilee Hall – to be confirmed.

The meeting ended at 20.20.

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