|
DRAFT RECORD OF MEETING OF SALHOUSE VILLAGE PARISH PLAN
STEERING GROUP, Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Thursday 2nd August 2007. The meeting commenced at 7.35pm. Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Julie Bendy (JB) Secretary, Ann Prestwood (AP), Robert Cooper (RC), Gerry Crombie (GC), Michael Jordan (MJ) Displays, Jenny Rose (JR). Apologies for Absence: Andrew Musgrave (AM) Treasurer, Colin McCormick (CMcC), Tim Nelson (TR). Kerry Robbins (KR). APPROVAL OF MINUTES: Changes to the Draft Record dated 12.07.07: Actions Arising.
Land Ownership. The wording will be amended to read:- Further meetings
will be arranged with Henry and Albie Cator to discuss this subject. The minutes were then approved. GC proposed their approval, MJ seconded. ACTIONS ARISING: 1. WG meetings. There are still a number of WG meetings to be held, one with an outside provider (see ‘Reports to External Bodies’.2. Hours. A record of itemised hours for SG and WG co-opted members must be sent to AM.3. Jubilee Hall increased charges.
Mrs Barnes has confirmed that the hire rates for the hall
have increased but that the rate for hire of the office will remain
unchanged. Actions: Itemise hours for AM
All PRIZES One more prize has been distributed. A discussion ensued about publishing the post code of the remaining 3 winners in an attempt to jog their memories. As a result of a vote, it was agreed to publicise the post codes on the village website and on village notice boards. (Secretary’s note) The ticket numbers are 124, 233 and 515. The postcodes are 6QQ, 6QG and 6RJ. REPORTS TO EXTERNAL BODIES. WGs are in the process of compiling these reports which will be added to the Final Report. Transport, Highways and Village Infrastructure – Transport Report. This will be critical for the proposed NDR and existing HGV route. Recreation & Leisure - Footpath Report. This is linked to Highways report because of the Station Rd/Hall Drive footpath and any improvements which may be recommended to improve village links (Safer Routes to School). Planning, Conservation and Environment – Conservation Area Report. Impending Unitary Status adds urgency to this report as well as implications for funding opportunities from BDC. Barbara Hornbrook, BDC, requires the report which includes the village’s ideas for change, as a basis for her brief to external consultants who will conduct the 5th anniversary review of the Conservation Area, in 2008. Footpath Walk. Another walk has been arranged for Saturday 11th August at 2.30 pm, start point is School Farm. Coverage of this last section of footpaths will enable the footpath report to be completed. PARISH COUNCIL COMMUNICATIONS WORKING PARTY It was requested that the following should be added to the SG list of suggestions for the Working Party: District Councillors’ reports should not be omitted from Open Forum at Parish Council meetings. Information from the Parish Council to the village should be of good quality. There should be better communications from the Parish Clerk to Parish Councillors. DRAFT FORMAL REPORT FRAMEWORK Copies of this document were handed out and the various sections were discussed at length. PG pointed out that this was merely a basis on which to start and it was very likely that it would be changed frequently as the report writing process progressed. BDC has confirmed that licences are in place to allow reproduction of OS maps. The logos of relevant agencies will be displayed at the bottom of the report. Consideration will be given to the addition of a reference/policy number for each Action in the Plan which in itself must be comprehensible to those responsible for actioning the items. A suggestion was made to include an Action regarding better integration of Station Road community into village life. Appendices will be numbered accordingly. WG REPORTS. Five reports have been completed so far, in different styles and in varying detail. WGs may continue to add content if necessary. These reports may be ‘cut and pasted’ to fit in with the Final Report layout and to give a seamless presentation. GC will provide Salhouse School with a copy of the Lifelong Learning Report after 23rd August when report content has been finalised. The Questionnaire is the major source of information for the reports but other sources which provide issues to be included are the Awareness Day, Open Day, WG surveys, consultations with villagers and village organisations/groups, as well as the Young Adult Forum. This will ensure the Parish Plan Reports and Action Plans are formulated from the basis of the overall consultation process. PG will contact WG Chairs, where possible, within 1 week, regarding any changes required to the reports. Requirements from WGs. A selection of comments from the Questionnaire to
highlight text. Comments from Open Days/surveys may also be used. Information about the Mini Playgroup and the disbanded Pram and Pushchair club will be gathered by the Community Services WG. The report to the Parish Council, a text only version, will be handed over, hopefully, by the end of October and it is intended to go to print before December. Extra copies of Full Report. PG asked members if it would be a good idea to advertise extra copies of the full report for purchase by the public. The price would cover their production and include a small profit which would help to cover printing costs. Publication on the website would be delayed by one month although the issue of putting it on the web will need thorough research. Orders could be taken to estimate the number of required copies and the possibility of putting the document on disk should be investigated. It was agreed that this idea is good in principal and MP will investigate costings. Actions:
FINANCE REPORT .No finance report was available as AM is away. ANY OTHER BUSINESS. DATE OF NEXT MEETINGS. Tuesday 23rd August at 7.30 in Jubilee Hall. Future meetings to be scheduled for 23 Oct, 15 Nov. The meeting ended at 21.25 |