Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Thursday 12^th July, 2007. The meeting commenced at 7.35pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Julie Bendy (JB) Secretary, Ann Prestwood (AP), Robert Cooper (RC), Kerry Robbins (KR), Gerry Crombie (GC), Michael Jordan (MJ) Displays.
Apologies for Absence: Colin McCormick (CMcC), Jenny Rose (JR), Tim Nelson (TR).

3. Land Ownership.
Further meetings will be arranged with Henry and Albie Cator to discuss the above.

Actions:

A format for the final report has not yet been decided as the size of the WG reports will have a bearing. As a guide, Audlem Parish Plan is a good model for the standard and content which will be expected. It reads well, is professional, well laid out and can be viewed online.

WG Reports. A framework was distributed to WG members so that they know what elements to incorporate into their WG Reports. The use of statistics is to be avoided and description should be in text to make the document easy to read. Out of item 8 (way ahead – summary of the issues for the Action Plan) will come the items to be included in the overall Action Plan, the timescales of which will be:
Short term – up to 2 years, Medium term – up to 5 years, Long term – up to 10 years
Draft WG Reports, (to include a preliminary attempt at an Action Plan) are to be handed in by 2.08.07
There will be no limit on number of words for the Draft Reports and WG chairs are advised to make use of their Interim Reports which should provide a large amount of content. The WG Reports will form the bulk of the Final Report.
GC will put his Draft Report to the school before it is incorporated into the final document.
AM was concerned that all Reports should be put into the same style for the final document. PG agreed that this would be done when all Reports have been submitted.

Reports to External Bodies. Other reports to be submitted and attached as annexes to the Final Report are:
Recreation & Leisure - Footpath Report
Planning, Conservation and Environment – Conservation Area Report
Transport, Highways and Village Infrastructure – Transport Report

SPUDS PLANS
These plans, a vision of what a new play area might look like, were viewed by the SG. It was suggested that the village would benefit from having a group of people which meets solely to help organisations like SPUDS apply for funding.

FINANCE REPORT.
AM is happy that finances are in line with expectations at this stage in the PP process. £1000 remains in the budget with £900 left for printing, therefore MP suggested revalidating the final report quotations.
VAT of approx £270 can be claimed back and returned to PC. Access to the £500 Parish Council reserve has been approved. Co-opted members hours are still outstanding and need to be submitted to AM. Also members should continue to forward their hours to AM.
The money collected from Open Day refreshments (£28. 63) will be forwarded to the Parish Clerk. It was noted that the cost of hiring Jubilee Hall for meetings and the Open Day has increased although we have not been informed officially of this. JB to check with Pat Barnes.

Actions:

ANY OTHER BUSINESS.

Footpath walk
To enable the Footpath report to be assembled SG volunteers will walk all footpaths to take note of signage, accessibility issues etc. This will take place on Saturday 21^st July, commencing 2.30 pm from The Bell.

DATES OF NEXT MEETINGS.

Thursday, 2^nd and 23^rd August at 7.30 in Jubilee Hall.