Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Thursday 31^st May, 2007. The meeting commenced at 7.45pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Julie Bendy (JB) Secretary, Ann Prestwood (AP), Colin McCormick (CMcC), Robert Cooper (RC), Kerry Robbins (KR), Gerry Crombie (GC), Michael Jordan (MJ) Displays.

Apologies for Absence: Andrew Musgrave (AM), Treasurer, Jenny Rose (JR), Tim Nelson (TR).

With reference to Minutes, 22.05.07, MP wished it to be noted that the reference to CO2 Alarms should state that he will investigate the possibility of a campaign in the village at a later date. MJ proposed their approval, KR seconded. Minutes approved.

Hours and Absences. Members are still required to give a record of their itemised PP hours to AM and WG Chairs must provide a record of co-opted members’ hours. Please continue to notify holiday information to MP/PG.

Questions 50/89/90/128 Comments. These should be incorporated into WG displays as appropriate and Q128 should be researched to see if any comments are relevant to individual displays.

Summaries. GC will provide a summary for Q78 and PG will print all others.

Display and Boards. BDC will supply 36 boards complete with poles and clips. AP and PG will liaise regarding Rackheath/Wroxham Church/RC Church boards, Linda Stone’s flip chart and WI table top boards. PG will liaise with Margaret Willcock re Sprowston Methodist Church boards. As flip chart pads are costly, A3 sheets will be clipped together for flip chart use.

Salhouse Experience and road safety display will be shown on large screens, removing the need for a projector.

Any crossover re display questions should be in the same layout. WG chairs to liaise.

WG chairs are to send all display material to PG for printing.

An acknowledgement notice has been devised but not printed.

On-the-day entry flyers (on white paper) and niticeboard posters (on coloured paper) have also been produced.

Room layout will be finalised Thursday evening.

PP Report Layout Research. This is postponed until the next meeting.

Cartoons. MJ reported that his daughter is in the process of producing the required cartoons.

Prize Draw. PG has spoken with Barnes Brinkscraft, re Peter Tallowin’s donation. KR has obtained voucher from 1^st Impressions.

Sec’s Note: Voucher from Barnes Brinkscraft has been obtained.

Procurement of Materials. This is ongoing. Velcro is on order, jam and cloakroom tickets are to be purchased. Outside tables will be needed if weather suitable. Name tags will be worn as per last year.

Sec’s Note: Cloakroom tickets have been obtained, Velcro arrived.

Catering. Arrangements are in hand. Sandwiches for SG members’ lunches will be supplied by JB, PG, KR and AP.

Actions:

Actions:

Robin Robbins, Richard Bendy – setting up and dismantling displays.

Joyce Newstead – Volunteer table.

David and Jonathan Wilcock,– as required.

Ian Gregory – THVi display

Joan Gregory – Community Services

CPSO Bob Hall will be attending the event and will be offered the opportunity to display any information he thinks may be of interest to the village.

Timetable for week.

Thursday 7^th - WG chairs will meet at Jubilee Hall at 7pm to discuss layout and finalise their board requirement.

Friday 8^th – SG members will set up display in main hall. We will meet at 7pm unless notified otherwise.

Saturday 9^th – Jubilee Hall will be open from 8am to allow SG members to check displays and for a final briefing.

Publicity. No boards will be used this time. A flyer will be distributed door to door. PG handed these out to WG members for delivery. Posters will be put up around the village. The wording of the Entry Survey was discussed and will be amended accordingly. PG will contact Radio Norfolk to arrange publicity on the Stuart White morning show.

Display boards will be returned Sunday or Monday.

Actions:

Prize Draw. This will take place at 2pm, with participation from villagers. Winners will be displayed on a board in the hall and also on the website, in SAGA magazine and in Jubilee Hall.

FINANCE REPORT.

PG noted that AM had advised at the last meeting that there is no problem with funds.

ANY OTHER BUSINESS.

The minutes of 22.05.05 meeting contained no WG updates. PG requested that WG chairs who have had meetings with outside agencies since 1^st May should provide JB with a short synopsis of those meetings to be added to these minutes. Meetings to be noted:

THVI – meeting with Laurie Egan, NCC.

Conservation and Planning – meeting with Hazel Ellard, BDC Housing Enabler Officer.

A meeting with Barbara Hornbrook, BDC Conservation DEPT, has been scheduled for Tues 5^th June.

DATE OF NEXT MEETING.

12^th June at 7.30 in Jubilee Hall.