Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Tuesday 1^st May, 2007.
The meeting commenced at 7.35pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Colin McCormick (CMcC), Julie Bendy (JB) Secretary, Ann Prestwood (AP), Robert Cooper (RC), Kerry Robbins (KR).Jenny Rose (JR) Gerry Crombie (GC), Michael Jordan (MJ) Displays.

Apologies for Absence: Tim Nelson (TR),

Hours and Absences. Members are requested to bring a record of their itemised PP hours to the next meeting for AM and to continue to notify holiday information to MP/PG.

Display Boards. We are still trying to source a further 6 display boards for the Open Day. PG will contact NCC library and Marion Bunn (Methodist Church) regarding further boards.

PP Layouts. Parish Plan layouts were discussed briefly and will be discussed at a later date.

BDC Ratification. PG has spoken to Richard Squires re BDC ratification and is awaiting formal confirmation that this is not required.

Summaries. It was decided that it may be difficult to summarise some questions and that, in some cases, it would be better to leave this out altogether rather than ‘sanitise’ the feelings which were expressed by villagers in their replies.

Actions:

Utilities (power cuts, drainage issues and TV/radio digital services.
Transport (First – use of coaches, timetables, Broads Hopper service, train usage.

Planning, Conservation and Environment. The main topics have been chosen for the Open Day display as well as comments; however, more will be decided at the next WG meeting. Meetings will be arranged with Hazel Ellard, Barbara Hornbrook and John Warchester and KR will liaise with AM re Salhouse Broad and related footpaths.

All photographic requirements are finalised. PG will locate the excess photos from the last Open Day for WGs to peruse.

PG will submit topics for ‘Your household, general concerns and communication’ shortly.

(Chair’s note: All WG chairs are reminded to address the results of Questions 50, 89 and 90 in their displays, as relevant.)

Actions:
Incorporate results of Qs 50, 89, 90 into WG displays as relevant WG Chairs

PG stressed the importance of relaying the strong feelings, both positive and negative, expressed by the village and suggested that, by reading back through the Questionnaire spreadsheet, SG members would refresh their memories of the strength of the comments. She reminded the members of the high standard achieved at the last Open Day, which had been designed as deliberately thought provoking, and of the need to maintain that standard. If the forthcoming Questionnaire Results display is too bland and concise it will not do justice to the response from the village, nor to the hard work of compiling a comprehensive questionnaire.

The displays must be professional, interesting, again thought provoking and must represent the sentiments expressed without losing any of the importance attached to the comments. Minority views must also be represented.

All WGs will have full Question and Comment printouts available as tabletop items. MJ suggested that a notice should be placed to inform villagers that all their comments are onhand to view, and to invite them to take time to read them.

MP and PG will go through the questions and the proposed displays and will liaise with WG chairs to ensure that the correct balance is achieved, and that continuity of the whole Open Day display is achieved.

Ideas for cartoons, derived from some of the comment, to lighten the displays, are needed by the next SG meeting at the latest. Maximum - 2 cartoons per WG.

MP is in the process of graph production and will send these out to WG chairs on completion. AM showed an example of A3 size printouts of graph/pie charts for his display.

Summaries should be sent to MP for addition to the graphs, where practicable, before the next meeting.

The Youth Section will be covered by R & L WG, liaising with THVi.

A ‘head count’ will be taken as per last year as well as mini survey.

A suggestion box will also be available, together with paper for comment; maps showing Parish, Conservation and Development boundaries will be displayed in the centre of the room. The road safety display will be situated towards the end of the displays. A volunteer display will also be set up.

Village organisations will be asked if they would like to display flyers as per last year.

Richard Squires, BDC, will attend from 9am to 1pm.

Publicity. The 2 Banners are already being displayed. Door to door flyers will be delivered (A5, coloured paper) by SG members. The website and notice boards will again be used; EDP and Radio Norfolk will also be approached.

Prize Draw. Vouchers still outstanding are Peter Tallowin (Brinks Craft) and 1^st Impressions. It was decided that winners will have 3 months to claim their prize and then a redraw will take place if they have not come forward. Winning ticket numbers will be published in SAGA and on the website.

Robin Robbins – setting up and dismantling displays.
David Wilcock – helping on door.
Gillian Playford – Volunteer table.

FINANCE REPORT.

Only £24.03 has been spent since the last meeting. PG formally requested that the Parish Council is asked to enable access to the £500 that was set aside in this FY (2007/2008) from Parish funds; it is not anticipated that the full amount will be required. A large proportion of the VAT will eventually be claimed back and banners will be sold off to offset PP expenditure.

ANY OTHER BUSINESS.

DATES OF NEXT MEETINGS.

Tuesday 22^nd May, 31^st May, and 21^st June at 7.30 in Jubilee Hall.