RECORD OF MEETING OF SALHOUSE VILLAGE PARISH PLAN STEERING GROUP

Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Thursday 5th April, 2007.
The meeting commenced at 7.30pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Colin McCormick (CMcC), Julie Bendy (JB) Secretary, Ann Prestwood (AP), Robert Cooper (RC), Kerry Robbins (KR).Jenny Rose (JR) Gerry Crombie (GC), Michael Jordan (MJ) Displays.

Apologies for Absence: Tim Nelson (TR),

APPROVAL OF MINUTES:
There were no comments or changes to the minutes of the previous meeting. MJ proposed their approval, MP seconded. Minutes approved.

ACTIONS ARISING:
Members are requested to forward PP hours to AM as a record is required to be kept. Also please continue to notify holiday information to MP/PG.
Display boards are available from Rackheath and Wroxham but the number of boards offered must be verified.
No further ideas were received from SG members re groups to be invited to Open Day so it has been decided to retain the format of ‘Questionnaire topics’ only (relevant volunteer groups will be catered for) and to allow other groups the opportunity to advertise within the WG displays.
SG members were again asked to look at other Parish Plans to search for layout ideas but the finished article will be governed by its size, cost, number of issues raised, the WG reports and the Action Plan.

Actions:

Itemise hours already utilised and forward to AM All
Continue to notify absences, by email if possible, to MP or PG All
Check number of display boards on offer from Rackheath and Wroxham AP
Research other Parish Plans for ideas All

Working Group Presentations:

Recreation and Leisure. No further meetings have been held but the next WG meeting will be April 18th. WG members are going through the results of the Questionnaire. We are in the process of finding volunteers to help set up a Youth Club and a meeting has been arranged with Doreen Dye, Secretary of Salhouse United Charities re the Playing Field.

Lifelong Learning and Education. GC has now returned from holiday and LLE work is ongoing.

Planning, Conservation and Environment. KR has now returned and resumed as Chairperson of the WG. One meeting was held in her absence and WG work has been ongoing. A meeting with Hazel Ellard will be arranged in the near future.

Business, Agriculture, and Tourism. AM will arrange meetings with local landowners and business owners and PG suggested asking Cllr Teager to make contact with Mr Smith who has not, as yet, responded to efforts to contact him.

Transport, Highways and Village Infrastructure. A meeting will be held on 10th April at which the main issues to take forward will be decided and to determine any further consultations which may be necessary.

Community Services. No further meetings have been held since the last SG meeting.

PG is continuing to analyse the comments concerning ‘Your household, general concerns and communication’.

OPEN DAY
PG emphasised the importance of thorough preparation by SG members so that we are all familiar with the issues involved and can discuss them with villagers in an informed manner.

Displays.
MP showed examples of the way in which the main topics and topics of lesser importance can be displayed. Main topics will be displayed one per page with stars added to denote their importance and underneath will be a 7 x 5 photo and relevant comments. Graphs have been produced for all questions.

Less important topics will be displayed two per page. All topics will be agreed at the next SG meeting. WGs must decide whether they have enough photos and which extra ones they need. PG and MP will print all topics to enable displays to keep to a standard format.

MJ suggested that all topics should finish with a 2-3 line summary of what can/can’t be done. It was also thought that the present format could be altered to prevent duplication of the ‘key’. MP will produce different styles and forward to members for comment.

Action:

Provide lists of topics and any photographic requirements at next meeting

WG Chairs
MP to send graphs to SG members for comment MP
All comments re graphs to be received by Tuesday 17th April All

PG suggested having a road safety campaign in the week leading up to the Open Day as traffic issues have featured strongly in Questionnaire replies. This idea was discounted as several SG members felt this might deter villagers from attending and could detract from the publicity for the day itself. A compromise was reached with a safety DVD playing on the day and a display being available for people as they leave.

SG members were asked to think of ideas for displays and for subjects for humorous cartoons; these will be discussed at the next meeting.

Publicity. Banners are not available yet but will be put up for two weeks in April and moved as appropriate.

Prize Draw. Some vouchers are still outstanding and we will aim to obtain these by 1st May.

Catering. AP will discuss with the WI committee the possibility of providing cream teas. Sandwiches for SG members will be discussed at next meeting.

Action:
Consider ideas for displays, subjects for cartoons and discuss at next meeting All

FINANCE REPORT.

AM confirmed that £1200 remains in budget, with £1000 put aside for printing of the Final Report. Remaining costs will include: Open Day, Jubilee Hall hire and banner costs. PG reminded everyone that the Parish Council had agreed a further £500 reserve from its funds in the 3rd year of the Parish Plan process if needed (VAT could also be reclaimed, less the PC contribution).

WALKABOUTS

It is hoped to arrange a walkabout in late April (possibly Sat 28th) to retrace the Station Road route previously walked. PG will email members the week before that date to confirm.

Action:
Email interested members to confirm date of walkabout PG

ANY OTHER BUSINESS.

MP will issue a revised Parish Plan timetable and this will be distributed with the Record. This has been adapted to work around Parish Council meetings. It is hoped to present the Draft Report to the Parish Council on 31st October or 12th December and to distribute the household version with the March edition of SAGA. PG stated that the District Council does not have to ratify the report but will recheck with Richard Squires.   

Action:
Check with Richard Squires re District Council ratification PG

DATES OF NEXT MEETINGS.

Thursday 1st May, 2007, 31st May, and 21st June at 7.30 in Jubilee Hall.

The meeting ended at 21.10 pm.
 

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