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RECORD OF MEETING OF SALHOUSE VILLAGE PARISH PLAN STEERING GROUP Record of Meeting of Salhouse
Village Parish Plan Steering Group held at Jubilee Hall Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Colin McCormick (CMcC), Julie Bendy (JB) Secretary, Gerry Crombie (GC), , Ann Prestwood (AP), Robert Cooper (RC), Jenny Rose (JR) Kerry Robbins (KR). Apologies for Absence: Tim Nelson (TR), Michael Jordan (MJ) Displays APPROVAL OF MINUTES: ACTIONS ARISING: Action:
Continue to notify absences, by email if possible, to JB or PG All INFORMATION TECHNOLOGY - VILLAGE QUESTIONNAIRE a. Returns. We have now had 375 questionnaires returned out of 636 distributed; a return rate of 58.9%. Questionnaires will be accepted, and included in the data inputting process, if received by the end of the week. b Data Inputting. Compass data inputting is complete as is 50% of the text inputting. It is hoped to complete this process within another week. Analysis. Compass data files have been merged with no problems arising. MP is working on graphs and reproducing statistics and WGs will receive the information relevant to their group as soon as possible after completion of data inputting. Publicity. Boards, banners and signs will be removed this weekend and a suitable time lapse allowed before publicity for the Spring Open Day is commenced. If any WG member finds a notice left out please remove it. WGs Way Forward. Once statistical information has been distributed WGs will have meetings to analyse results, continue research with external providers, as appropriate and offer up major issues for discussion at the next SG meeting. Action:
SPRING OPEN DAY Availability. Unfortunately not all members of the SG will be able to attend the Open Day and it may be necessary to ask other villagers to help out where necessary. At present PG, MP, AP, AM, JB, CMcC, JR and KR have stated they will be available. Displays. Boards will be acquired as per the Awareness Day; some have been ordered from BDC and AP will arrange boards from Rackheath and Wroxham. PG will organise collection before the event. We will aim for a consistency in the displays from each WG. Questions will be displayed under WG headings, with a tabular response and graph or pie chart, as appropriate, underneath. A summary of comments/suggestions will also be on display (these will need to be carefully reviewed to ensure that no names are displayed and that inappropriate comments are removed). Each WG will have at least one printed copy of all their questions and results at hand for access by villagers. Major issues will appear as ‘attention catching’ headlines. Photographs from the last Open Day will be used to improve visual displays and to accentuate any points as necessary. Maps will be used again, one of which will include the Parish boundary and there will, once more, be ample opportunity for villagers to leave comments (maps and stationery will be situated in the centre of the room as before). We hope that we can provide additional displays for sections outside WGs ie Parish Council, Web site, Volunteers for Youth Club and interest in new activities eg Gardening Club. A similar survey/head count as that used at the Awareness Day will be used to determine numbers of attendees. CMcC suggested that a projector with a graphical display would be of interest to villagers and it is hoped to obtain one from BDC. Publicity. It will be relatively cheap to amend one PP banner and the second will cost approx £20 + VAT. To have a board prepared for publicity would cost approx £14 + VAT (see Finance). Saga magazine will be distributed on 17th March at latest and a decision will be made as to whether we use the front cover or insert a flyer to publicise the Open Day. Notice boards to be used as before. Prize Draw. This will take place at 2pm, probably asking villagers present, at random, to draw the prize tickets. It may be necessary for us to produce gift vouchers on behalf of some of the local businesses which have kindly donated prizes. Catering. The WI will again assist in providing refreshments. Provision of biscuits for villagers and sandwiches for SG and additional volunteers’ lunches will be discussed at next meeting. Action:
FINANCE REPORT. AM circulated an up to date financial report. £1250 remains in the budget without including the extra £500 of Parish Council monies. A revised estimate of printing costs for the full Final Report and the Household copy will be obtained. Richard Squires has suggested agencies to which we might consider providing a full copy of the Final Report. £250 should be sufficient to cover the costs of the Open Day and it is hoped to remain in budget. ANY OTHER BUSINESS. PG asked if anyone knew of a cartoonist in the village who might be able to provide some humorous illustrations for the Open Day displays and AM suggested asking MJ’s daughter. Action:
DATE OF NEXT MEETINGS. Thursday 8th February, 1st March, 15th March, 5th April and 3 May, 2007 at 7.30 in Jubilee Hall. The meeting ended at 20.30 pm. |