Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Thursday 18^th January, 2007. The meeting commenced at 7.45pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Julie Bendy (JB) Secretary, Gerry Crombie (GC), Michael Jordan (MJ) Displays, Ann Prestwood (AP), Robert Cooper (RC), Jenny Rose (JR) Kerry Robbins (KR).
Apologies for Absence: Andrew Musgrave (AM) Treasurer, Colin McCormick (CMcC), Tim Nelson (TR),

Working Group Interim Reports:
PG thanked all WG chairpersons for their reports. These were discussed and suggestions made for minor additions.

Action:
Copy information re BDC presentation about Norwich Airport Airspace proposals to GC PG

Returns. We have had a return rate of 57.7% ie 366 questionnaires returned out of the 634 delivered. This represents a very good result, particularly in view of the Questionnaire’s size, the fact it had to go out in the month before Christmas, and the fact that there is a geographical divide between Station Road and Mill Road. Responses have been received from a good cross section of the post code areas of the village but, from first assessment, not from all age groups. Completed questionnaires will be accepted until the end of the data inputting process.

Data Inputting. This has commenced. Initially a number of trials with the software necessitated some refinements to the data inputting process but these ‘teething problems’ now appear sorted and approximately 100 questionnaires have been processed and another input team is available if required. Teams are inputting in batches of 30 and files will then be merged by MP for analysis. JR and KR will commence text inputting with other members of the SG available as soon as data inputting is complete.

Analysis. This will commence once all the Compass data inputting is complete. PG will discuss results re: traffic concerns with the Chairman of the Parish Council by the next PC meeting. Analysis of the text input, because of the nature of the task, will take longer. All information will then be extrapolated into WGs. MP requested that inputters save (or email to himself) each batch as soon as it is processed to avoid loss of information.

Action:
Inputters to save/forward inputs at end of each batch Data Inputters
Discuss traffic results with PJ before next PC meeting PG

FINANCE REPORT.
Finances are as per last month’s report. PG will submit an interim report to BDC to obtain the balance of the £250 grant. Grants Officer Amy Dunham has confirmed to PG that the money will be released. PG will remind AM to prepare the ground for the PC to release the £500 for FY 07/08. It is hoped that this money will not be fully used but will be held in reserve. Members were reminded earlier in the meeting to itemise PP hours and forward to AM as soon as possible.

Action:
Itemise hours already utilised and forward to AM All

Arrange release of money from Parish Council AM

ANY OTHER BUSINESS.
Working Groups will continue their work and, after the Open Day, will be able to draft their element of the Final Report. Major issues will be extracted for inclusion in the Action Plan. The draft report will go to the Parish Council for them to read and comment on, hopefully to return it by mid-summer. The draft main report and the action plan will then be converted to the Final Version for external distribution. The Final Report, together with the Action Plan, will then be handed over to the Parish Council for implementation. A scaled down version of the Final Report and Action Plan (format to be dictated by finances) will be distributed to all households, hopefully with the November edition of the Saga Magazine. MP suggested SG members look at a selection of other Parish Plan reports to study best formats etc.

In the course of this discussion, PG expressed the appreciation of the SG for the support of Peter Jefford, and his Parish Council, and for his decision to go forward with the Parish Plan process, as the good working relationship between Parish Council and Parish Plan SG is vital to the success of the Parish Plan.

DATE OF NEXT MEETINGS.
Thursday 8^th February, 1^st March, 15^th March and 5^th April, 2007 at 7.30 in Jubilee Hall.