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RECORD OF MEETING OF SALHOUSE VILLAGE PARISH PLAN STEERING GROUP Record of Meeting of Salhouse Village Parish Plan Steering Group held at Jubilee Hall on Tuesday 14th November, 2006. The meeting commenced at 7.30pm. Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Julie Bendy (JB) Secretary, Gerry Crombie (GC), Michael Jordan (MJ) Displays, Colin McCormick (CMcC), Ann Prestwood (AP), Robert Cooper (RC), Jenny Rose (JR). Apologies for Absence: Kerry Robbins (KR), Tim Nelson (TR), APPROVAL OF MINUTES: There were no comments or changes to the minutes of the previous meeting. MJ proposed their approval, RC seconded. Minutes approved. ACTIONS ARISING: Working Group Presentations: Lifelong Learning and Education. There have been no formal replies as yet to letters sent to FOSS and the Salhouse School Board of Governors. The Playgroup has completed and returned a questionnaire. Plans for the school extension have been cancelled due to lack of funds. GH will speak to Pauline Garner, School Secretary, next week and PG will phone Karen Dukes and contact County Cllr Sean Murphy. Community Services. A meeting has been held and members have been allocated information gathering tasks. Another meeting will be arranged at the end of the month. Recreation and Leisure. No further meetings have been held this month but information gathering is ongoing. Transport, Highways and Village Infrastructure. Production of the Questionnaire has taken priority this month but work will now push ahead for the WG. Letters have been received from the Police and Highways regarding accident statistics. Planning, Conservation and Environment. A meeting was held with Broadland District Council re Supplementary Planning Guidance (see below). Work is ongoing. Business, Agriculture, and Tourism. A meeting was held with Mr Paul Greasley, local resident and businessman, to ascertain his views of the village. Ownership of the industrial site at Wood Green and the land between Salhouse and the railway line at Rackheath will be investigated. AM is looking at sources of fundraising. JB will provide any information already gathered re grants. PG asked all WG Chairs to produce an interim report, by 30th November, summarising WG work undertaken - meetings held, consultations carried out, material gathered and plan of action for the New Year. Action: Produce Interim Report by 30th November All
VILLAGE QUESTIONNAIRE Final Version. Copies of the questionnaire and covering letter were sent out to all SG members for feedback and many of their comments were amalgamated into the final version. FREEPOST has been set up to facilitate return of the questionnaires. The SG group was shown the printer’s sample questionnaire and a sample printed envelope. The questionnaires will be numbered 100 to 750 on 100g paper (120g cover) and will be available by 21st November for distribution with the Saga magazine on 23/24th November. PG will collect the returns from Salhouse Post Office. Volunteers to help with delivery. Saga deliverers have kindly agreed to distribute the questionnaires with the magazine and, although no help has been requested to date, it was felt that a formal offer of help should be made to the Saga distribution co-ordinator. SG members volunteered help in the following areas: Norwich Road and Station Road - MJ, TN Mill Road, Bell Lane, Hall Drive – AP, MP Lower Street –PG, JB, AM. GC will assist Mrs GC on her round Thieves Lane – RC Cheyney Avenue – JR, JB, Upper Street - CMcC Honeycombe Road and outlying areas – PG, MP Action: Send a formal offer of help to Carol Woodward re Questionnaire distribution… PG Publicity. The PP banner is being revamped with an elephant logo which will also be on all flyers and publicity. These will be moved around the village throughout the delivery/return period. Extra publicity will be gained from Radio Norfolk, All Saints Coffee Morning, Christmas Fayre and by placing posters where agreed, in bus shelters, Jubilee Hall, Noticeboards, Website, Hoveton Clinic, Salhouse Service Station, Garden Centre, The Bell, The Lodge, Hairdressers, Heath Farm, Salhouse School and Broad Car Park. Action: Arrange handmade boards and revamp of poster PG Liaise with Trevor Mallett re poster publicity AM Produce A3 posters AM Prize Draw Admin. Questionnaires will have detachable numbers to facilitate the prize draw which will take place at the Spring Open Day. No cash alternatives to prizes will be given. Online Questionnaire. It will not be possible to provide an online questionnaire for reasons of time and security issues. Questionnaire Prizes. The following prizes have kindly been donated by local businesses. A ‘Day Boat’ on the Broads from Barnes Brinkcraft A £50 Shopping Voucher from Roys of Wroxham A £30 Voucher for Food at The Bell Inn A £20 Gift Voucher from Salhouse Garden Centre A £20 Gift Voucher from 1st Impressions A £25 Voucher for Dinner and Drinks at The Lodge Two tickets for a River Trip from Broads Tours A Selection Pack of Woodforde’s Real Ales from The Fur and Feather £10 Gift Voucher from SHES Ltd, Blofield Heath Other prizes are still being sought. WALKABOUT. Further walkabouts will be discussed at the next formal meeting. FINANCE. AM has checked the split of figures re VAT (software) and is happy with them. No more PP monies have been spent to date although invoices for Freepost, printing etc are imminent. All figures are within budget at present. Janet Peachey (NRCC) has confirmed that hours should be itemised as to how spent. Action: Itemise hours already utilised and forward to AM All Sec’s Note: Please forward itemised hours to AM by 18th December DATES OF PROLONGED ABSENCE Action: Continue to notify absences, by email if possible, to JB or MP All ANY OTHER BUSINESS .Emergency Response Plan (ERP). This is ongoing. Supplementary Plan Document (SPD). PG, MP, AM, KR and JB attended a meeting with Richard Squires and John Warchester at Broadland District Council to discuss the principals of SPD and how it might benefit Salhouse. It was ascertained that communities can take individual issues of importance to them and include them in the Local Development Framework, therefore the decision was taken to do nothing until the results of the questionnaire have been analysed. The resulting data will be forwarded to BDC and we will use the projected Open Day to fill any gaps in information which they may deem necessary. Another meeting with BDC will be organised when all information has been analysed. ADDITIONAL ITEMS FOR AGENDA OF NEXT MEETING. Data Inputting DATE OF NEXT MEETING .Questionnaire Update: Tuesday 19th December, 7.30 Jubilee Hall Formal meeting: Thursday 11th January, 2007 at 7.30 in Jubilee Hall. The meeting ended at 20.45 pm. |