Record of Meeting of Salhouse Village Parish Plan Steering Group
 held at Jubilee Hall on Tuesday 5^th September 2006. The meeting commenced at 7.30pm.

Present: Pat Gallanders (PG) Chairwoman, Malcolm Prestwood (MP) Vice Chair, Andrew Musgrave (AM) Treasurer, Gerry Crombie (GC), Colin McCormick (CMcC), Ann Prestwood (AP), Kerry Robbins (KR), Jenny Rose (JR).

Apologies for Absence: Julie Bendy (JB) Secretary, Robert Cooper (RC), Michael Jordan (MJ), Tim Nelson (TN).

APPROVAL OF MINUTES:
There was one change to the wording of the Lifelong Learning WG report and the new wording was agreed. MP proposed their approval, CMcC seconded. Minutes approved.

There has been one gathering in The Bell Inn under the auspices of John Regan and feed back is awaited. It is hoped that at least one more such gathering can be arranged in order to gain as much information as possible.

Coloured Envelopes for Questionnaire
The Secretary has researched the costs of acquiring coloured envelopes for use in the distribution/return of the questionnaire and the costs were such that they were well outside our budget figures.

Lifelong Learning and Education. GC is in the process of writing to the School Governors and FOSS to obtain more detail of issues relating to the School; in particular capacity, the ability to expand in view of possible development in and around the village and the consequences on traffic and potential loss of playground.

PG reported that there is Norfolk County Council Consultation paper doing the rounds in Broadland District Council proposing a 20mph speed limit in Cheyney Ave which was to be discussed at the Parish Council meeting on Wed 6^th September.

Community Services. A WG mtg has not taken place since the last meeting because of the demands of the Flower Festival. Contact had now been made with a First Responders group based in Wroxham and an advert for volunteers placed on the website. A WG survey questionnaire would be drawn up after the main questionnaire had been agreed. This mini questionnaire would, if required, sweep up all the surplus topics that need to be addressed.

Recreation and Leisure. A 5^th meeting of the WG has taken place and another co-opted member has joined the WG. Mini surveys of youth, senior citizens and disabled are ongoing. A reply is still awaited from Broadland Youth Resources. An approach will be made to Age Concern re: Senior Citizens Club and research is ongoing into the history of past ventures. Members of the WG are approaching Upton and Sea Palling Parish Council to discuss the recently refurbished play areas in those parishes. Research is also being conducted into the playing fields. The next meeting will be 27^th September.

Transport and Infrastructure. WG members are researching, with the Police and Highways, issues raised at the last WG meeting and at the Open Day. CMcC has established a promising working relationship with a Highways official who relates to Parish Plans. PG is in contact with the Traffic Management Officer at Great Yarmouth and will establish contact with the Sector Inspector at Acle Police Station. The next meeting will take place after 16^th Oct.

Conservation and Planning. KR is back and will now progress the WG. David Teager has obtained statistics from BDC which will help the research required. The next meeting will be in the week commencing 11^th Sep and meetings will be arranged with BDC.

Agriculture, Tourism and Business. AM has returned and is actively trying to contact and organise meetings with local landowners, Messrs Smith, Trafford and A Cator.

One of the primary objectives is to produce a map of the Parish showing who owns the land.

MP stated that considerable work has gone into producing a framework questionnaire over the past 2 weeks. The questionnaire is longer than first envisaged but, as PG explained, this is the only publicly funded opportunity to find out exactly how the village thinks and what people want or, equally importantly, do not want.

The subjects of the questions had been derived from a numbers of areas. The main sources were the matters raised at the Open Day, the software specifically procured for the Parish Plan, examples of other village parish plans and the need to provide as much information as was necessary to address all the issues that might arise. A workable questionnaire in Word format will be given to SG members for them to analyse, correct and where appropriate, query the inclusion/exclusion of subjects.
PG stated that the questions had been debated long and hard as to their inclusion and the format but constructive comment was now required from the SG members. The deadline for comment would be 18^th September, provided they were sent out to SG members by Sat 9^th September.

The comments would be analysed and incorporated as appropriate, discussed at the next SG meeting and the intention was for them to be then sent out to 5 chosen 'Questionnaire testers' for a final reaction and comment. Ideally, these should be returned by 12^th October for the major compilation work to proceed.

MP said the layout of the questionnaire could be either A5 or A4 but presentation was everything and there also had to be sufficient space for the comments that would be invited.

AM asked the cost implications of what was now a significantly larger questionnaire than originally planned and MP assured him that the budget had always been set at the top end of the scale and should meet the increase.

GC reinforced the view that the covering letter had to succinctly explain the need for a long and comprehensive questionnaire. CMcC also added that the goodwill arising from the Open day should be consolidated and villagers reassured that the issues raised would be included in the questionnaire. PG stated that there should also be full opportunity for villagers to add their own comments wherever applicable.

MP stated that further enquiries have been made about the Freepost method of return and it is believed that, despite recent changes, the cost of this should still be approximately £150 (less than stamped envelopes).

Action:

YOUNG ADULTS FORUM:
Discussed earlier.

WALKABOUT.
The 2^nd walkabout took place on Saturday 26^th August and started from the Jubilee Hall taking in Lower Street, Bell Corner, Mill Road, Norwich Road, Cheyney Ave, Thieves Lane and the playing fields/play area. CMcC took notes and the summary will be attached to the Record. A number of items requiring action were noted; PG and CMcC, have identified a number of issues for referral to the Parish Council, in the short term. CMcC will progress them with the PC.

The next walkabout is scheduled for Fri 8^th Sept at 4.30pm, to cover the area from Jubilee Hall to the Broad car park and returning via Upper Street, Vicarage Road and Gun Carriage Way.

FINANCE.
AM stated that he had not received any invoices for the use of the Jubilee Hall, since June. Other than that there had been no other expenditure.

A number of SG members had not yet notified their hours.

ANY OTHER BUSINESS.
GC asked whether the need for a pavement on Station Road had been brought up at the Open day. PG said it had. GC stated that a resident had referred to a dangerous ditch on Station Road. PG said the subject had been included in the skeleton questionnaire.

ADDITIONAL ITEMS FOR AGENDA OF NEXT MEETING.
None notified.

DATES OF NEXT MEETING.
Thursday 21^st September at 7.30 in Jubilee Hall.

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